The Google Drive platform is not only useful for storing photos and videos online (like any other cloud service), but it can become a real complete office suite, operating online, offline and collaboratively. To this we add that everything is offered for free, making it a practical solution for those who do not want to pay good money to take advantage of the Microsoft platform, namely Office 365. In this guide we have collected all the expert tricks to better use Google Drive and Google Docs in their most hidden and least used functions. The platform may not yet be a full replacement for Microsoft Office, but it has improved so much that it can be used in production without particular sacrifices.
The guide will be divided into two parts: in one we will collect all the Google Drive tips and tricks, in the other i expert advice for using Google Docs.
ALSO READ: Better tricks to write with Google Docs at its best
Once we upload the file or folder to the cloud, we can share it with our friends and colleagues. To share on Google Drive simply open your personal cloud page, right click on the file or folder then click Share. From the window that opens, we enter the email addresses of our colleagues and friends, so that they can access the file to read, modify or download it (based on the permissions we will provide).
To order specific files we can also use the menus on the left side of the interface: My Drive, Computer, Shared with me, Recent, Starred and Trash (where we find the deleted files).
The Google Drive desktop application also allows you to use the platform as an online backup service for local files.
You can choose specific folders to synchronize while your document files are displayed as web links, unless you choose to convert them to Office documents.
In another article, we saw the best applications for Google Drive which, it must be remembered, only work using Chrome as a browser.
As already written in the past, you can use the Google Docs apps even without an internet connection by installing them as Chrome applications on our PC, so as to be able to replace Microsoft Office for free in the management of DOC, XLS and PTT files.
To find out how, we refer you to reading our guide Google Drive Offline to open documents without internet.
If we want to learn more about this topic, we recommend that you read the guide to scan documents into PDFs using your mobile phone camera.
If we intend to write a document by dictating the words with the voice, we can use the voice writing functionality, by clicking on the top Instruments and subsequently on Voice typing.
Obviously, in order to work, a microphone is required (the one included in the webcams is fine too, but we will have to place ourselves near the camera).
As in Gmail, Even in Google Drive you can write by hand with the mouse, by installing a particular extension on Google Chrome.
This feature can be very useful for signing documents without having to print and scan them every time, but it requires a certain dexterity with the mouse (it is not at all easy to sign by simply moving the mouse).
This way you can, for example, scan a book and then copy it into a document that you can edit.
To learn more about this feature, we refer you to reading our guide on how to Extract text from a PDF or an image with Google Docs.
Il pulsating Format Copy it is present on the toolbar in all major Google Docs applications and can be used to copy the format of one block of text to another.
This is one of the most important functions in Microsoft Office that could not be missing in a suite of programs for creating documents.
If you have to write a document with hypertext links, highlight the word such as "Navigaweb", right click and press Link to add the link to the right site, automatically searched by the application.
To add an image into a document, you just have to drag it with the mouse from a folder or another website to the web interface of the Google Drive application.
You can take advantage of the power of Google Translate and get documents translated quickly via the menu option Tools -> Translate Document, which allows for bidirectional translation of 46 different languages.
The presentation themes are very similar to those of Microsoft Powerpoint, to create the right presentation layout right away. The possibility to change the current theme from the menu is very recent Slide.
The Google Docs application lacks the more advanced design tools, but you can use tables to create different types of layouts. From the menu Table you can create an invisible cell network to write into to format the text differently.
The capabilities and scope of Google Docs web applications are increasingly extended thanks to the menu Size that in the App of Worksheets, the equivalent of Excel, allows you to create a conditional format in order to color the text in the cells differently depending on the value they have.
In this quick guide we have shown you all the expert functions available on Google Drive and Google Docs, so you can start using the platform offered by Google as you should. Office may not be completely replaced, but we can use it to edit and read documents on the fly.
If we are passionate about streaming music, we can also use Drive as a warehouse for our files, so that we can play them from smartphones or other PCs, as explained in our guide on How to listen to music saved on Drive.
If, on the other hand, we need to integrate the notes saved in Google Keep into Google Docs or Drive, we can use the steps described in the guide on How to integrate Google Keep with Google Docs to succeed.
Guide to using Google Drive / Docs as an expert